Associate – Invoice Data Management
Circle K — India
₹4–7 LPA (HireSetu estimate) · 0–1 yrs exp · Freshers eligible · Full-time · Apply by 30 Nov 2026
HireSetu listing reference 702d2d · employer requisition R631778 — confirm requirements below, then apply on the employer site.
Quick answer: Invoice data entry for Circle K's internal fuel fleet: reading documents from fuel terminals, keying deliveries into accounting systems, and reconciling each one against compliance-team standards. A finance or business-administration degree, 0-1 years and working Excel are what the listing asks for.
From Circle K's job posting
Job Description
Alimentation Couche-Tard Inc. (ACT) is a global Fortune 200 company. A leader in the convenience store and fuel space, ACT’s retail network includes ~16,700 convenience stores and have footprints across 31 countries and territories primarily under the Circle K brand. The India Fuels & Logistics Global Capability Centre (F&L GCC) is an integral part of ACT’s Global Fuels & Logistics Team, and the Logistics Associate – Invoice Data Management will be a key player on this team that will help support with billing tasks for internal fleet’s fuel deliveries and grow F&L globally at ACT.
The hired candidate will partner with multiple departments, including Global Technology, Business Units, the Internal Fleet Maintenance team, and support functions.
About the role
The incumbent will be responsible for performing data entry tasks for internal fleet’s fuel deliveries, ensuring all fuel deliveries are reconciled within standards set by the compliance team, and for completing operational inquiries by developing thoughtful and thorough practical analysis and reports to inform decisions and support business needs.
Invoice Data Management
- Accurately input and manage invoice data in accounting systems.
- Ensure data integrity and consistency across financial records.
- Maintain organized records of all invoices, supporting documentation, and correspondence.
- Assist in audits by providing necessary documentation and reports.
- Assist in preparing reports related to invoice processing.
- Handle sensitive financial information with confidentiality and discretion.
- Ability to read paperwork from terminals to update systems accordingly.
- Effective email writing and verbal communication skills.
Operational Excellence
- Strong organizational and time management skills.
- Identify opportunities to streamline invoice processing workflows.
- Ensure compliance with company policies, accounting standards, and regulatory requirements.
- Takes ownership and works as one team to deliver the daily assigned tasks within the defined SLA.
- Active Listening—Giving full attention to what other people are saying, taking time to understand the points being made, and asking questions as appropriate.
Stakeholder Management
- Partner with stakeholders across Global Technology, Internal Fleet Maintenance, and Business Units Leadership to build and continually improve/ optimize metrics.
- Serve as first point of contact for the Business stakeholders for any technical/non-technical issues within the project and communicate the same to higher-ups within the stipulated timelines to avoid any process delays.
Education
- Bachelor’s degree in finance & accounting or business administration
Relevant Experience
- 0-1 years in a logistics/accounting role
- Fluency in English - verbal and written communication
- Proficient with MS excel/MS Office Suite
Behavioural Skills
- Delivery Excellence
- Logical Reasoning
- Communication
- Innovation and agility
- Good Typing Skills
- Data Maintenance
Technical Skills
- Accounting
- Billing
- Invoice Data Management – Tools & Implementation
- SharePoint
- TMT/TMW
Knowledge
- Microsoft Office applications (MS Excel, etc.)
- Billing Process
Text from Circle K's official job posting, formatted by HireSetu. The employer's own page is the final word on details.
The paperwork behind each delivery
The invoices here come from fuel deliveries to ACT's own fleet, and they arrive as paperwork from terminals. Your job is to read those documents and update the accounting system so each delivery matches. Reconciling against the compliance team's standards is part of the daily routine, and so is keeping records tidy enough to hand over during an audit. Anyone picturing store tills and shop sales is thinking of a different team.
It carries real stakeholder work
Stakeholder management gets its own block in this listing, which is rare for an entry-level invoice role. You'd be the first contact for business stakeholders on technical and non-technical issues, working alongside Global Technology, Internal Fleet Maintenance and Business Units leadership to sharpen the metrics. An accounts-payable desk at a shared-services centre is mostly matching vendor invoices to purchase orders and passing exceptions upward. Here you're expected to flag delays to senior people yourself and propose changes to how invoices move through the process. Weigh that: more visibility, and more of the chasing.
Leading with Excel on your CV
The 0-1 years band is genuine, so an internship in logistics or accounts, or a college project built on reconciled records, is enough to apply with. Lead with Excel and be able to describe real work in it: lookups, pivot tables, cleaning up a messy sheet. Then the accounting and billing coursework from your degree. A tested typing speed belongs near the top, since fast, accurate keying is the core of the job. SharePoint, TMT and TMW sit lower down; list them if you've touched them, and leave them off otherwise.
Prepared from Circle K's job posting and checked against it before publishing. See our Editorial Policy.
How to apply
- The Apply button opens this job on Circle K's careers site (circlek.wd3.myworkdayjobs.com).
- Its requisition number is R631778-1; search for it on the careers site if the link ever stops working.
- Applications close on 30 Nov 2026.
- Workday logins are separate for every company, so you need an account made for Circle K.
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