Senior Specialist, Bid Support

JLL — Gurugram, HR

What this job involves – · A Senior Specialist is responsible for end-to-end completion of RFP/RFI responses or completion of sub-component of RFP/RFI responses working alongside a Proposal Manager within the necessary timescales, while working alongside stakeholders from Sales, Sales Enablement, Business, and Support Functions · S/he should review and analyze client RFP documents to understand key deliverables required of JLL’s cross-functional teams · Lead Go/No-Go, Kick-off and check-in calls, coordinating with specific stakeholders for input and act as the main contact-point for process execution · Ensure compliance with all RFP requirements and guidelines, while gathering all pertinent documents and creating the response document · Manage the bid portals to submit response and provide regular updates to Bid Managers/Directors on project’s success and updates · Maintain Gantt / workflow charts to map out current projects and expected closure timelines · Display proactive approach to working with Bid Managers, Directors and Business Development Teams · Liaise with departments such as HR, Finance, Legal and Compliance for accurate responses and firm policies for submission · Work with the respective KM teams to ensure relevant and up-to-date documents & collaterals are available, and in the correct format and branding · Manage and coordinate the final review, production, sign-off and submission of proposal · Work with the Solution & Proposal teams to maintain a record of bids responded, and which business we have won/lost · Compile bid statistics and metrics tracking & reporting, such as: o Time taken to respond o Resource and other utilization statistics o Identify improvement areas to close bid response drafts faster · Manage document storage and version control within the proposal process in order for various teams to have relevant documentation readily available for completion and future reference · Review knowledge base and proposal baselines to provide initi

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