Senior Meeting Planner

Global Business Travel — Bangalore, India

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued. ​ What You'll Do : The Meetings & Events Coordinator will research and compile comprehensive information on destinations, hotels, suppliers, and venues to develop client proposals under the direction of the meeting owner and Sourcing Manager, organizing all materials into cohesive final proposals. This role involves establishing complete project timelines and workflow schedules with clients and suppliers, utilizing designated business program management systems to facilitate prompt and accurate handling of all program details from sourcing through final bill completion. The coordinator will handle and negotiate additional hotel needs, destination management company contracts, air arrangements, and all third-party agreements while monitoring attrition dates and cancellation policies to ensure contracted services are delivered as promised. The candidate will coordinate web registration support, collaborate with creative teams to produce program materials, and attend site inspections as needed to ensure program requirements are met. A key responsibility includes coordinating all program details to produce comprehensive program itineraries and working agendas, conducting program debriefs with clients, and providing detailed briefing reports post-event. The coordinator will work closely with accounting to complete final billing, review invoices for accuracy prior to client submission, and maintain meticulous records and system documentation according to client policies. The role requires evaluating program impact, reassessing objectives and outcomes, and developing continuous improvement plans while managing overall program budgets, tracking expenses, and ensuring accurate financial forecasting and rep

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